Grey Fleet Monitoring procedures - an essential guide.

Are you one of the 34% of organisations that do not have Grey Fleet Monitoring procedures in place?

Private car use for business is up

Latest figures from the HMRC puts the number of private cars used for business at up to four million - it’s an issue that employers and fleet managers cannot ignore.

34% of organisations admitted they do not have Grey Fleet procedures in place for checking: driving licences, mot certificates, insurance cover, road tax and service records (Department of Transport/HSE/ARVAL statistics).

Your legal 'Duty of Care' requirement

Employers owe the same duty of care to staff driving their own vehicles for work, as they do to employees driving company vehicles. There are a number of legal instruments in place to ensure that organisations honour duty of care.

These ‘instruments’ include the Health and Safety at Work Act, and the Corporate Manslaughter and Corporate Homicide Act. The Office of Government Commerce's best practice guide states that “both management and employees can be prosecuted for road traffic crashes involving work-related journeys, even when the driver is using their own vehicle”.

The need for robust policy

This means that organisations need robust policies and procedures in place to ensure that the car is fit for purpose, has a valid MoT, is insured for business use and that the employee has a valid driving licence.
Employers need to be able to demonstrate the steps they have taken to manage duty of care.

Click here for our FREE essential guide to Grey Fleet Monitoring 

To find out how we can help contact us on 01132248898.